Procurement Specialist

Responsibilities:

1. Demand Gathering & Planning

• Liaise with operational / technical teams in both Jakarta and Bali to understand requirements (specs, quantity, timeline).

• Forecast procurement needs and plan procurement cycles.

2. Vendor Sourcing & Selection

• Identify, evaluate, and qualify vendors in Jakarta, Bali, or elsewhere to meet required quality, cost, lead times, and reliability.

• Solicit quotations (RFQs), compare offers, assess vendor capability and risk.

3. Negotiation & Contracting

• Negotiate price, delivery terms, payment terms, warranties, penalties.

• Draft or review purchase orders (POs) / contracts; ensure legal / compliance review and management approval.

4. Coordination & Logistics

• Coordinate procurement decisions made in Jakarta with Bali’s receiver / warehouse assistant to ensure correct specs and timely delivery.

• Track and follow up on delivery schedules; manage import / transit / domestic shipping issues if any.

5. Quality Control & Goods Receipt

• Ensure goods delivered meet the specifications in PO / contract.

• Oversee inspection on receipt in Bali: quantity, condition, documentation.

6. Inventory & Warehouse Oversight

• Collaborate with Bali assistant to manage inventory: stock levels, stock rotation, safety stock, prevent obsolescence.

• Ensure warehouse standards: storage, labeling, clean & secure environment.

7. Cost Control & Efficiency Improvements

• Identify cost-saving opportunities: bulk purchases, supplier consolidation, better delivery terms, alternative vendors.

• Monitor market trends / material cost changes.

8. Vendor Performance & Relationship Management

• Regularly evaluate vendor performance on delivery, quality, responsiveness.

• Maintain good working relationships; handle vendor feedback, improvements or replacements.

9. Reporting & Compliance

• Provide reports to management: spending, vendor performance, procurement status, cost variances, issues.

• Ensure procurement processes comply with relevant regulations (import/export, taxes, environmental, safety) and company policy.

• Bachelor’s degree in Supply Chain, Business Administration, Engineering, or related field.

• Minimum 3-5 years experience in procurement / purchasing / vendor management, ideally with some exposure to inter-location coordination (e.g. operations in different regions).

• Strong negotiation, analytical, and decision-making skills.

• Excellent communication skills (both in Bahasa Indonesia and English) — written & verbal.

• Based in Jakarta or willing to be Jakarta-based; ability to travel / coordinate with Bali.

• Familiarity with procurement tools / software / ERP & inventory systems.

• High integrity, ethical conduct, ability to work to deadlines.